Stock In and Stock Out – How to Record Properly

Accurate stock records are the foundation of good inventory management.

Stock In (Purchases)

When you receive goods from a supplier:

• Record date – When the stock arrived
• Supplier – Who you bought from
• Items and quantities – What came in
• Rate and amount – For costing and GST
• Update balance – Add to current stock

Stock Out (Sales)

When you sell to customers:

• Record date – Sale date
• Customer – Who bought (optional for cash sales)
• Items and quantities – What was sold
• Rate and amount – Sale value
• Update balance – Subtract from current stock

Tips

• Record daily – Don’t let it pile up
• Match physical count – Reconcile weekly or monthly
• Use barcodes if possible – Faster and fewer errors

Stockkeeper makes stock in/out quick and simple. [Join the waitlist](/ “#waitlist).